FRAMINGHAM PUBLIC SCHOOLS

DEPARTMENT OF EDUCATIONAL TECHNOLOGY

 

TITLE:

Data Management Specialist

 

POSITION OVERVIEW:

The Data Management Specialist is responsible for maintaining precise and comprehensive information across student and administrative databases at Framingham Public Schools. This role entails collaborating with various schools and departments within the district to uphold data accuracy at all levels, including student, staff, and operational data. Moreover, the Specialist is tasked with ensuring data integrity and security, as well as offering insights on optimal data management practices.

 

OUR MISSION: 

Framingham Public Schools is committed to excellence for all students. Our mission statement guides our work: Through a comprehensive education, we aim to create and empower free-thinking, responsible citizens who can participate equally in our rich and diverse community. FPS and the community stand united in our core values: Providing a safe, inclusive, culturally responsive teaching and learning environment; Engaging antiracist and responsible civic advocates; Respecting diversity of thought, learners, cultures, and community; Fostering learning and healthy growth of all students and staff; Ensuring every school will be an active, participatory, equitable community.

 

Diversity among teachers undoubtedly advances the academic achievement of students. Compliance obligations establish a baseline which we seek to exceed. As a district, Framingham Public Schools is committed to achieving, developing, and maintaining a workforce reflective of the rich racial, linguistic, and cultural diversity of our students. Framingham Public Schools aims to teach our children, and ourselves, to be culturally proficient and inclusive in order to live, learn, and work together in a vibrant and diverse world.  

 

Indeed, Framingham Public Schools is committed to inspiring our school community to be accepting and willing to learn from individuals with differing backgrounds. Our goal is to reflect the diverse community we serve and create a great place to work for everyone by embracing the individual skills, perspectives, and experiences our people bring to the workplace and harnessing these for high performance and improved service delivery. We want our employees to feel included, valued, and respected and have access to equal opportunity, which supports full participation at work. Framingham Public Schools seeks to retain the diverse talent in our workforce and support our people to maintain a long and productive working career.

 

Framingham Public Schools is dedicated to the goal of building a culturally diverse and pluralistic faculty committed to teaching and working in a multicultural environment and strongly encourages applications from persons with disabilities and who identify as members of historically underrepresented groups.

 

CERTIFICATES, LICENSES, AND REGISTRATIONS:

Not Applicable 

 

TRAINING AND EXPERIENCE:

• Associate's degree and 3-5 years of Information Technology experience, ideally within a school department. Alternatively, a comparable blend of education and practical experience will be deemed. 
• Proficiency in handling database systems, particularly in data entry, extraction, and report generation using Aspen X2 and Excel is essential. 
• Familiarity with MA state reporting systems such as SIMS and EPIMS is required. 

Framingham Public Schools seeks candidates whose background, teaching, or service has prepared them to contribute to our commitment to diversity, inclusion and belonging in all aspects of education. Also, we are interested in candidates who will bring to their professional practice the perspective that comes from a non-traditional educational background or an understanding of the experiences of those underrepresented in the educational field.

 

SKILLS AND ABILITY:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Proficiency in computer systems
• Excellent communication skills with district staff and diverse individuals
• Self-motivated, responsible, and adept at working autonomously
• Stay updated on emerging technologies
• Consolidate data from various systems for reporting
• Strong written and verbal communication skills
• Exceptional interpersonal abilities
• Experience with Aspen X2 or equivalent integrated data management system
• Skilled in database administration and proficient in SQL queries
• Capable of making technical judgments
• Establish and maintain effective working relationships across departments
• Effective oral and written communication
• Independent and creative work ethic with minimal supervision
• Knowledge of information and database systems development, analysis, and monitoring
• Maintain a professional appearance and a safe work environment
• Adherence to deadlines.

ESSENTIAL PERFORMANCE & RESPONSIBILITIES

The essential functions or duties listed below are intended only as an illustration of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if work is similar, related, or a logical assignment to the position. This job description does not constitute an employment agreement between the employer and employee, and is subject to change by the employer, as the needs of the employer and the requirements of the job change.

• Uphold data integrity in accordance with district and state data standards by performing regular data verification tasks.
• Investigate and resolve errors in student and staff data across various district applications.
• Assist in setting up, executing, and enforcing district policies and procedures for data entry to enhance data accuracy.
• Develop instructional materials on data collection, upkeep, and reporting processes.
• Collaborate with District administrators, teachers, and staff to validate data and compile reports prior to submission.
• Customize and generate reports/queries using Aspen X2 as necessary.
• Oversee DESE Security Portal.
• Offer technical support for district data systems.
• Collaborate with school data teams to aid in their assessment procedures, analyze data, and contribute to the district's data warehousing and analytics efforts.
• Perform other tasks as assigned by the Director of Technology or Superintendent of Schools.
• Submit accurate EPIMS, SIMS, SCS, and SSDR reports to the DESE promptly.
• Other duties as assigned by the Director of Educational Technology. 

PHYSICAL WORKING CONDITIONS:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

 

The other time is primarily sedentary, performed in an office setting. While performing the duties of this job, the employee is regularly required to stand, walk, talk, and hear. The employee is frequently required to use hands; fingers; to handle or feel objects, tools, or controls; and to stoop, kneel, crouch, and crawl. The employee is occasionally required to sit and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include peripheral vision and close vision such as reading typewritten material. The work typically requires occasional in-district travel to attend meetings.

 

EVALUATION:

The performance of this job will be evaluated as per the Framingham School Committee Policy, 

 

TERMS OF EMPLOYMENT:

Covered under Framingham School Committee Contract. This is a non-bargaining position. 

 

Framingham Public Schools provides equal employment. opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Framingham Public Schools complies with applicable state and local laws governing nondiscrimination in employment in every location in which the District has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Framingham Public Schools expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, ancestry, marital status, or veteran status.

 

Rev. 2024