FRAMINGHAM PUBLIC SCHOOLS

FRAMINGHAM HIGH SCHOOL 

TITLE:

Ten-Month Assistant Office Manager- Two (2) Vacancies

2021-2022 School Year

POSITION SUMMARY: 

To perform a variety of clerical, secretarial, and other administrative functions required for the operation of school sites and/or other instructional programs so as to assist in creating a safe learning environment that delivers Framingham Public Schools’ high expectations for achievement, equal access to high levels of instruction, the achievement of academic proficiency for all students, and the closing of the achievement gap among subgroups within the schools.  

OUR MISSION:

Framingham Public Schools is committed to excellence for all students. A core value, embedded in the district’s philosophy and goals, is that “all children will learn”. Offering equitable access to education to all of our students hinges largely on providing the highest quality teachers in every school and classroom.  

Diversity among teachers and staff undoubtedly advances the academic achievement of students. Compliance obligations establish the baseline; as a district, Framingham Public Schools are committed to achieving, developing, and maintaining a workforce reflective of the rich racial, linguistic, and cultural diversity of our students. Framingham Public Schools aims to teach our children, and ourselves, to be culturally proficient and inclusive in order to live, learn, and work together in a vibrant and diverse world.  

Indeed, Framingham Public Schools is committed to inspiring our school community to be accepting and willing to learn from individuals with differing backgrounds. Our goal is to reflect the diverse community we serve and create a great place to work for everyone by embracing the individual skills, perspectives, and experiences our people bring to the workplace and harnessing these for high performance and improved service delivery. We want our employees to feel included, valued, and respected and have access to equal opportunity, which supports full participation at work. Framingham Public Schools seeks to retain the diverse talent in our workforce and support our people to maintain a long and productive working career.

Framingham Public Schools is dedicated to the goal of building a culturally diverse and pluralistic faculty committed to teaching and working in a multicultural environment and strongly encourages applications from minorities.

CERTIFICATES, LICENSES, REGISTRATIONS:

High school diploma or General Education Diploma (GED) and at least one-year related experience and/or training or equivalent combination of education and experience. Associate's degree (A.A.) or equivalent preferred.

TRAINING AND EXPERIENCE:
Prior successful experience working in a school office setting preferred.
Bilingual candidates are preferred. 

Framingham Public Schools seeks candidates whose background, teaching, or service has prepared them to contribute to our commitment to diversity and inclusion in all aspects of education. Also, we are interested in candidates who will bring to their professional practice the perspective that comes from a non-traditional educational background or an understanding of the experiences of those underrepresented in the educational field.

SKILLS AND ABILITY:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The employee has the ability to accurately enter and retrieve computerized data; to work well with others from diverse backgrounds; to focus on solving conflicts; to maintain confidentiality; to engage in positive communication with others; to contribute to building a positive team spirit; to multi-task and successfully work with staff, students and public; to communicate fluently verbally and in writing in English; to effectively present information and respond effectively to questions in one-on-one, small group situations to students and other school staff; to verbally respond to common inquiries from students and/or staff; to read and interpret documents such as safety rules, operating and maintenance instructions, procedure manuals, and governmental regulations; to compile the information into routine reports; to draft correspondence; to engage in basic mathematical skills; to operate in Google Suite, MS Office, and databases.

ESSENTIAL DUTIES AND RESPONSIBILITIES:  

The essential functions or duties listed below are intended only as an illustration of the various types of work that may be performed.  The omission of specific statements of duties does not exclude them from the position if work is similar, related, or a logical assignment to the position. This job description does not constitute an employment agreement between the employer and employee, and is subject to change by the employer, as the needs of the employer and the requirements of the job change.

General Duties:

• Assist in day-to-day operations, planning, and organization.

• Maintain efficient systems and processes.

• Respond to all parent information requests and supports family and community engagement programs.

• Greet, direct and assist families and visitors.

• Use an electronic badge system to check visitors in and out

• Answer and appropriately direct telephone calls from outside vendors, community, parents, organizations, district and city personnel, and staff.

• Run reports as needed or requested by the building principal or the vice principal.

   

• Facilitate the distribution of handouts and fliers (paper and/or electronic) as requested.

   

• Liaison with transportation and residency updates in the student information system.

   

• Assist with daily dismissal procedures.

   

• Collect and process daily student lunch count.

• Sort, and distribute US and inter-District mail.

• Perform any other reasonable duties as assigned by either the building principal or the vice principal.

Attendance Duties:

• Collect all absent messages from voicemail, e-mail, and written notices.
• Log daily absences, tardiness, and dismissals with reasons for absence in the student information system.
• Reconcile student attendance.

Guidance Duties:

• Schedule team meetings
• Oversee the new student registration process
• Assist students with general inquiries
• To prepare and maintain student transition from school to school

PHYSICAL WORKING CONDITIONS:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Employees work in an office with moderate noise levels (such as computers and printers) and controlled temperature conditions. The position requires frequent sitting, standing, walking, and to reach with hands and arms occasionally. Ability to talk and to hear continuously. Ability to lift up to 20 pounds periodically. Finger dexterity is required continuously for the normal work shift, such as for typing, filing, dialing the phone, etc. Some travel between schools may be necessary, so the ability to operate a motor vehicle and maintain a valid Driver’s license is required; the employee shall be compensated per the contract with a travel allowance as the applicable rate per the Framingham Teachers Association Secretaries (Unit S) Contract.

REPORTS TO:

Building Principal (and/or Director, if any). The performance of this job will be evaluated as per the Framingham Teachers Association Secretaries (Unit S) Contract.

SUPERVISORY RESPONSIBILITIES:

None.

FAIR LABOR STANDARDS ACT (FLSA) CLASSIFICATION:

This position is classified as Non-Exempt (Hourly).

TERMS OF EMPLOYMENT:

Covered under Framingham Secretarial Association (Unit S) Contract. Please note that the District reserves the right to transfer all personnel among buildings on an as-needed basis to serve the best interests of all students as long as such transfer is in compliance with the Framingham Teachers Association Secretaries (Unit S) Contract.

HELPFUL LINKS: 

Framingham Secretarial Association (Unit S) Contract

Click here for more information about our amazing benefits! 

Framingham Public Schools provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, Framingham Public Schools complies with applicable state and local laws governing nondiscrimination in employment in every location in which the District has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. Framingham Public Schools expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.